CPA and Bookkeeping McKinney Alternative CPA McKinney. Two invoices, one stay

What we do when two papers exist

Downtown in McKinney is home to more than 120 locally owned businesses. Walking that square is part of knowing the town. We still want each of those Saturdays to land in the month it was earned. One night in a room can create a state hotel report and a city hotel report, and those are two filings.

The state piece is 6 percent. The city piece is 7 percent. A guest may feel one price. The books have to feel two. If a platform collected one of them, the paper for that one should say so, and the other paper should not be left blank out of politeness.

A second pair shows up in ordinary shops. The card deposit is one record. The invoice you sent is another. If those two names do not match, the month is not closed. It is only busy.

The deposit might print a platform. The invoice might print your company. Both can be true. The close has to say which name the bank used and which name the tax row used, and those names have to be reconciled rather than hoped into agreement.

We do not merge two vendors because they feel related. A repair on the building and a tax on the room can arrive the same week and still belong on different lines. The second paper is often the note that says which line.

Bring both, even if one of them embarrasses you. A missing invoice is a question. A guessed invoice is a problem we will have to undo.

At the end of the month a reader should be able to point at the deposit, the invoice, and the tax row and see one stay. If any of the three is missing, the month is still open, no matter how finished the other two look.

That is a different trouble from a payout sitting next to a blank hotel report. If that is the picture you have, the payout page is the one to read next. This page is for the moment you already have two documents and they do not introduce themselves.

A platform payout often hides three ideas in one bank line. One part is the room. One part is the tax. One part is a fee the platform kept before the money ever reached you. The bank cannot show the fee, because the fee never arrived. The platform report can. If the books record only what landed, the room is understated and the fee is invisible.

A direct booking has a simpler shape and a stricter one. The guest paid you. There is no platform fee to infer. There is still a state hotel report and a city hotel report, and neither is optional because the guest paid by card instead of through an app. The invoice you sent the guest and the deposit on the bank should name the same stay.

Cleaning fees, extra nights, and a pet charge can all be real and still belong in different places. A charge for the room is not the same as a charge you incurred to turn the room over. The first call can start from a messy deposit. A tidy chart can wait until the month is actually being closed. We do need you to stop folding every deposit into a single sales line because the software offered that line first.

If two stays share a guest name and not a date, do not merge them to make the month look tidy. The second stay is a second row. Tidying is how a weekend at the square and a weekend in November become one number nobody can defend.

Bring the ugliest month, the one where a payout, a handwritten invoice, and a bank deposit all claim to be the same Saturday. That month teaches the rule faster than a clean one does. The clean months can follow it.

Write the stay date next to the deposit when the bank lets you. A Saturday in April and a Saturday in October can carry the same guest and a total that looks alike without being the same job. That note is how the close refuses the merge. If the bank will not hold a note, keep a short list beside the month with the date, the platform or the invoice, and whether the hotel report was yours.